PA and Ops Assistant
At nearly two years old, we’re expanding our team with a hire that will sit at the heart of our growing business and will be core to us achieving our growth ambitions.
We are looking for a proactive administrative assistant to support the leadership team while taking ownership of business admin and operations. This is a fantastic opportunity to bring together your love of process with your passion for communication – and even a chance to flex your content creation chops too!
Recently named Provoke Media’s EMEA New Consultancy of the Year, we’re still in start-up mode. We’re flexible, entrepreneurial and innovative, and looking for people who want to take an active role in shaping our organisation and culture as we grow and who want to make an impact from day one.
Currently we’re hybrid, with some days WFH and a co-working space in London where we meet a few days a week.
The role is ideal for someone looking to work four days a week.
The Role:
You will be the glue that holds our fast-growing business together, and make sure everything runs like clockwork. We will look to you to provide a broad range of support across the business including managing day-to-day administrative tasks, diary management for the leadership team, meeting support, events, client and supplier communication, content creation and business process management.
This is a role for someone who is not just an outstanding internal administrator, but also someone who is capable of building positive relationships with clients, suppliers and partners on behalf of Delphi. Possessing excellent organisation and communication skills, the ideal candidate will be a self-starter and natural problem solver, happy to contribute to a tight-knit team with stellar attention to detail.
Key responsibilities include:
- Business administration: Scheduling meetings; POs and invoicing; managing subscriptions and expense tracking; document preparation and formatting
- PA support: Coordinate and schedule meetings, appointments, and travel arrangements for leadership team (of three)
- Communication: Handle incoming and outgoing communications; Client and supplier communication
- Event management: Venue sourcing and booking; invite management; event logistics
- New business and marketing admin: Content creation; awards; new business admin
- Process improvement: Proactively suggesting ways to improve business processes
Key Skills
The right person for this role will be:
- An outstanding communicator (written and in person)
- Organised with a flair for multi-tasking
- Team focused but with an accountability that drives individual impact
- A curious lifelong learner
- With strong attention to detail
- Experience with Office 365 and Google Docs essential
- Experience creating content for social media and PPT documents not essential but a bonus
Delphi Values:
- Curious – We have a passion for people, technology and the world around us. We never stop learning about what’s changing and where things might go next.
- Brave – We’re not afraid to do things differently or push ourselves out of our comfort zones.
- Visionary – We think big and we think ahead. We want to set the standard for what great looks like.
- Straight Talking – We always communicate with honesty and clarity. We actively dislike fluff and jargon.
- In It Together – We believe in working collaboratively with you, getting stuck in and forging genuine partnerships that last.
- Empathetic – We’ve been in your shoes and we know what it feels like. We value emotional intelligence in those we work with.
Salary range: £25-28k pro rata (four days a week)
If this is for you please get in touch hello@wearedelphi.com
